Privacy Policy

SPE Africa & SPE Geothermal Section – Geothermal Workshop (July 2026, Nairobi, Kenya)
Last Updated: 14th November 2025

1. Introduction

This Privacy Policy explains how we collect, use, disclose, and protect the personal information of individuals who register for the SPE Africa & SPE Geothermal Section Geothermal Workshop (“the Event”). By accessing or using this registration website, you agree to the terms outlined in this Policy.

The Event is jointly organised by SPE Africa and SPE Geothermal Section (“we”, “our”, “us”).

2. Information We Collect

When you register for the Event, we may collect the following personal information:

2.1 Personal Identification Information

• Full name

• Email address

• Phone number

• Country of residence

• SPE Membership ID (if applicable)

2.2 Professional Information

• Organisation/Company

• Job title or role

• Industry/sector

• Professional background relevant to the Event

2.3 Payment Information

• Billing details (name, company, address)

• Payment confirmation details (processed securely through third-party providers; we do not store card numbers)

2.4 Technical Information

• IP address

• Browser type

• Device information

• Usage data collected through cookies or similar technologies

3. How We Use Your Information

We use your personal information for the following purposes:

• To process and confirm your registration

• To communicate important Event details, updates, and logistical information

• To issue receipts, invoices, and payment confirmations

• To verify membership status (where applicable)

• To improve the registration platform and user experience

• For post-event communication, such as feedback surveys or sharing event materials

• For security and administrative purposes

4. Legal Basis for Processing

We process your information based on:

• Your consent provided during registration

• Contractual necessity to manage your participation in the Event

• Our legitimate interests in improving the Event and maintaining communication

• Compliance with legal and regulatory obligations

5. How We Share Your Information

Your information may be shared with:

• Event organisers: SPE Africa and SPE Geothermal Section

• Vendors and service providers: payment processors, IT support providers, badge printing vendors, communication platforms

• Venue providers: for security and logistics

• Government or regulatory bodies: where required by law

We do not sell your personal data to third parties.

6. International Data Transfers

As this is a pan-African and international professional event, your information may be stored or processed in countries outside your own. We ensure appropriate safeguards are in place to protect your information.

7. Data Security

We implement technical and organisational measures to protect your personal information, including:

• Encrypted data transmission

• Secure payment gateways

• Access controls and authentication

• Regular monitoring of the registration platform

While we strive to protect your information, no system is completely secure, and we cannot guarantee absolute security.

8. Data Retention

We retain your personal information only for as long as necessary to:

• Administer the Event

• Comply with financial and legal requirements

• Support post-event follow-up communication

Data not required for future communication will be securely deleted.

9. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access your personal information

• Request corrections or updates

• Withdraw consent at any time

• Request deletion of your data

• Object to or restrict processing

• Request a copy of your data (data portability)

All such requests can be made by contacting us at [Insert Contact Email].

10. Cookies and Tracking Technologies

We may use cookies or similar tools to improve user experience and track website performance. You may control cookies through your browser settings.

11. Third-Party Links

The registration website may contain links to external websites. We are not responsible for the privacy practices or content of those third-party sites.

12. Children’s Privacy

The Event is intended for professionals. We do not knowingly collect information from individuals under the age of 18.

13. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this website with an updated revision date.

14. Contact Us

For questions or requests regarding this Privacy Policy, contact us at:

Email: [Insert Email]
Organisation: SPE Africa & SPE Geothermal Section
Event: Geothermal Workshop (July 2026, Nairobi, Kenya)